DIY Accountability

Frustrated with city's data system, teachers build their own

Created by teachers at the High School for Telecommunication, DataCation collects and analyzes student data, rivaling the city's own database.

When he began teaching at a Bronx high school, Jesse Olsen found the school had a large blind spot when it came to taking attendance.

If a student came to class for the first half of the school day and then skipped out, she’d go down in the official record as being present for the full day. The information holes made it impossible for teachers to know what their students’ true attendance was like, Olsen said.

A new, sophisticated database known as ARIS, for Achievement Reporting and Innovation System, might have been just the thing to solve the problem. But the system only let schools see how many days a student had missed, not how many classes they were skipping.

So Olsen took matters into his own hands, drawing on his computer science training to build an attendance system for his school, Validus Preparatory Academy.  In doing so he joined a growing number of teachers who don’t rely on the city’s data tools to track student information.

Brought into the city’s public schools in 2008 as a major initiative of Chancellor Joel Klein, ARIS cost $80 million to make. It debuted at the same time that Klein began to ask teachers to keep close track of student data and use it to adjust their instruction.

To do that, teachers would need more data. But even after recovering from some of its early glitches, ARIS continues to disappoint. Teachers complain that it offers them too little information and parents say it’s hard to access.

To meet the demand for data, some teachers and schools have created their own content management systems and are selling the products to other public schools.

Olsen’s program, called Impact, has an online attendance system that updates instantly and allows teachers to add comments on students’ behavior. Seeing that ARIS only includes students’ final course grades, he added an online gradebook that shows how students did on individual assignments, how well they’ve learned certain skills, and what work they still need to complete.

Impact is now in 21 New York City schools, which pay between $10 to $25 per student for a year of service. Teach for America recently began using it to track how some of its members’ students’ perform.

“I think when tools are made for districts, New York being the superlative example of a big district, they can only be so useful because they have to generalize,” Olsen said. “They have to make it work for the young and the old, the new and traditional.”

“What you emerge with is a tool that works for everybody but it barely does anything,” he said. “Schools should have a choice. The DOE should say here’s a number of recommended partners, we just need the data, you pick the tool that works in your way.”

Olsen’s suggestion comes at exactly the same time that the city is rethinking how schools use ARIS.

Deputy Chancellor for accountability Shael Suransky said the city will begin piloting a new version of the program called ARIS Local in some schools next spring. Teachers will be able to enter data on students’ progress on reading assessments and chapter tests that the current database doesn’t include.

“What we want in the long run is for ARIS to be a platform like the iPhone is a platform, where people can develop applications and they can draw the data from our central system and format it into easy to use ways,” he said. “ARIS is the first step on that path.”

On candidate for app creation might be DataCation, which emerged several years ago from teachers at the High School of Telecommunication Arts and Technology in Brooklyn. Created with a focus on the No Child Left Behind law’s requirements, the program allows schools to track students’ progress toward graduation, their schedules, and their grades.

The Telecommunication teachers sold DataCation to a company called CaseNEX, which also bought a scheduling program called Skedula that was developed by a former programmer at Herbert Lehman High School.

Last year, about 30 city schools purchased DataCation, a sleek program that lets schools do everything from scheduling classes and tracking credit accumulation to predicting their results on the federal government’s accountability system. The full suite can cost $8,500, but even in the midst of budget cuts, schools are finding ways to cover the expense.

Most DataCation clients are high schools, and many are struggling schools that the city or state could close if their graduation rates don’t rise. For them, being able to single out a group of low-performing students and focus on them is a matter of survival.

“It’s designed to really catch kids that are not identified using any other tools and to monitor their progress and make sure that info is available in a timely manner, not three semesters later,” said CaseNEX CEO Marsha Gartland. “It’s a pretty simple concept, but it can bring a whole new level of order to a school that’s been lacking it.”

One of DataCation’s most popular features allows parents to log in and see their children’s recent grades, attendance, and missing work. Parents can also do this on the ARIS website through the Parent Link, but there’s less information and it’s older.

In another case, a group of staff members at Leon Goldstein High School in Brooklyn formed the LMG Data Group to sell data management software to other schools. Their clients buy FileMaker, an Apple software product, and then the group sets up a customized data aggregation and display program based on what the school wants. This year, nine schools will use the software.

Goldstein Principal Joseph Zaza said the program began in 2006 as an experiment and a way for the school to know more about its students than the DOE’s software would permit.

‘We’ve done a lot more than just track student data,” Zaza said. “We use it to track student behavior. Deans put in behavioral problems and when a student doesn’t behave — doesn’t have a photo ID or is cutting class — then immediately the system emails that information to the guidance counselors and myself so that everybody is informed.”

The school also uses FileMaker to track how many hours of community service its students have done and the software has cut down on the number of lost books by linking students’ ID numbers to the books’ bar codes.

Schools are charged based on the complexity of their data demands, with one-time prices ranging from $5,000 to $40,000.


Newark schools would get $37.5 million boost under Gov. Murphy’s budget plan

PHOTO: OIT/Governor's Office
Gov. Phil Murphy gave his first budget address on Tuesday.

Newark just got some good news: Gov. Phil Murphy wants to give its schools their biggest budget increase since 2011.

State funding for the district would grow by 5 percent — or $37.5 million — next school year under Murphy’s budget plan, according to state figures released Thursday. Overall, state aid for K-12 education in Newark would rise to $787.6 million for the 2018-19 school year.

The funding boost could ease financial strain on the district, which has faced large deficits in recent years as more students enroll in charter schools — taking a growing chunk of district money with them. At the same time, the district faced years of flat funding from the state, which provides Newark with most of its education money.

“This increase begins to restore the deep cuts made to teaching and support staff and essential programs for students in district schools over the last seven years,” said David Sciarra, executive director of the Education Law Center, who noted that a portion of the increase would go to Newark charter schools.

Newark’s boost is part of a nearly $284 million increase that Murphy is proposing for the state’s school-aid formula, which has not been properly funded since 2009. In the budget outline he released Tuesday, Murphy said the increase was the first installment in a four-year plan to fully fund the formula, which calls for about $1 billion more than the state currently spends on education.

Even with Murphy’s proposed boost, Newark’s state aid would still be about 14 percent less than what it’s entitled to under the formula, according to state projections.

Murphy, a Democrat, is counting on a series of tax hikes and other revenue sources — including legalized marijuana — to pay for his budget, which increases state spending by 4.2 percent over this fiscal year. He’ll need the support of his fellow Democrats who control the state legislature to pass those measures, but some have expressed concerns about parts of Murphy’s plan — in particular, his proposal to raise taxes on millionaires. They have until June 30 to agree on a budget.

In the meantime, Newark and other school districts will use the figures from Murphy’s plan to create preliminary budgets by the end of this month. They can revise their budgets later if the state’s final budget differs from Murphy’s outline.

At a school board meeting Tuesday before districts received their state-aid estimates, Interim Superintendent Robert Gregory said he had traveled to Trenton in December to tell members of Murphy’s team that the district was “running out of things to do” to close its budget gap. He said the district wasn’t expecting to immediately receive the full $140 million that it’s owed under the state formula. But Murphy’s plan suggested the governor would eventually send Newark the full amount.

“The governor’s address offers a promising sign,” Gregory said.

Civics lesson

With district’s blessing, Newark students join national school walkout against gun violence

PHOTO: Patrick Wall

Thousands of Newark students walked out of their schools Wednesday morning in a district-sanctioned protest that was part of a nationwide action calling for an end to gun violence.

At Barringer Academy of the Arts and Humanities in the North Ward, students gathered in the schoolyard alongside Mayor Ras Baraka and interim schools chief Robert Gregory, who offered support to the protesters and even distributed a “student protest week” curriculum to schools.

Just after 10 a.m., hundreds of students watched in silence as a group of their classmates stood in a row and released one orange balloon every minute for 17 minutes — a tribute to the 17 people fatally shot inside a high school in Parkland, Florida last month.

While the Barringer students and faculty mourned those victims they had never met, they also decried gun violence much closer to home: siblings and relatives who had been shot, times they were threatened with guns on the street. Principal Kimberly Honnick asked the crowd to remember Malik Bullock, who was a 16-year-old junior at Barringer when he was shot to death in the South Ward last April.

“Too many lives have been lost way too soon,” she said. “It is time for us to end the violence in our schools.”

School districts across the country have grappled with how to respond to walkouts, which were scheduled to occur at 10 a.m. in hundreds of schools. The student-led action, which was planned in the wake of the Florida mass shooting, is intended to pressure Congress to enact stricter gun laws.

Officials in some districts — including some in New Jersey — reportedly threatened to punish students who joined in the protest. But in Newark, officials embraced the event as a civics lesson for students and a necessary reminder to lawmakers that gun violence is not limited to headline-grabbing tragedies like the one in Parkland — for young people in many cities, it’s a fact of life.

“If there’s any group of people that should be opposed to the amount of guns that reach into our communities, it’s us,” Baraka said, adding that Newark police take over 500 guns off the street each year. “People in cities like Newark, New Jersey — cities that are predominantly filled with black and brown individuals who become victims of gun violence.”

On Friday, Gregory sent families a letter saying that the district was committed to keeping students safe in the wake of the Florida shooting. All school staff will receive training in the coming weeks on topics including “active shooter drills” and evacuation procedures, the letter said.

But the note also said the district wanted to support “students’ right to make their voices heard on this important issue.” Schools were sent a curriculum for this week with suggested lessons on youth activism and the gun-control debate. While students were free to opt out of Wednesday’s protests, high schools were expected to allow students to walk out of their buildings at the designated time while middle schools were encouraged to organize indoor events.

In an interview, Gregory said gun violence in Newark is not confined to mass shootings: At least one student here is killed in a shooting each year, he said — though there have not been any so far this year. Rather than accept such violence as inevitable, Gregory said schools should teach students that they have the power to collectively push for changes — even if that means letting them walk out of class.

“Instead of trying of trying to resist it, we wanted to encourage it,” he said. “That’s what makes America what it is.”

PHOTO: Patrick Wall
Students released one balloon for each of the 17 people killed at a high school in Parkland, Florida last month.

After Barringer’s protest, where people waved signs saying “Love,” “Enough,” and “No to gun violence, several ninth-graders described what it’s like to live in communities where guns are prevalent — despite New Jersey’s tight gun restrictions.

Jason Inoa said he was held up by someone claiming to have a gun as he walked home. Destiny Muñoz said her older brother was shot by a police officer while a cousin was recently gunned down in Florida. The Parkland massacre only compounded her fear that nowhere is safe.

“With school shootings, you feel terrified,” she said. “You feel the same way you do about being outside in the streets.”

Even as the students called for tougher gun laws, they were ambivalent about bringing more police into their schools and neighborhoods. They noted that the Black Lives Matter movement, which they said they recently read about in their freshmen social studies class, called attention to black and Hispanic people who were treated harshly or even killed by police officers.

Ninth-grader Malik Bolding said it’s important to honor the victims of school shootings like the one in Parkland, Florida. But the country should also mourn the people who are killed in everyday gun violence and heed the protesters who are calling for it to end, he added.

“Gun violence is gun violence — it doesn’t matter who got shot,” he said. “Everybody should be heard.”