While eighth-graders graduated last week from Neely’s Bend Middle Prep School and began transitioning to high school, students in the Nashville school’s lower grades prepared to transition to a new kind of school as well.

But the path to become Nashville’s second state-authorized charter school has been anything but smooth as Neely’s Bend Middle Prep, a traditional school operated by Metropolitan Nashville Public Schools, begins its four-year conversion to Neely’s Bend College Prep, operated by the LEAD Public Schools charter network.

The changeover officially begins this August and was set in motion last year when Neely’s Bend, a school for grades 5-8 in the blue-collar suburb of Madison, landed on the priority list of the state’s 5 percent of worst-performing schools, opening the door to intervention by the state-run Achievement School District (ASD). After a period of contentious public feedback from communities at Neely’s Bend and Madison Middle, another school on the list, ASD leaders announced last December their selection of Neely’s Bend for charter conversion.

The die was cast. But confusion and miscommunication reigned this spring among school administrators, faculty, parents and even one school board member hopeful for a reversal.

In March, outgoing Neely’s Bend principal Michelle Springer told students and teachers that if they achieved a proficiency rate of 40 percent on state tests this year, the school would not be converted to a charter, and would remain with the Nashville district, according to this email distributed to faculty returning from spring break:

“Good evening! Today was a very productive first day back. Our students met with administration as a grade level to reset and refocus on 40% goal. We also shared that if we meet our goals, Neely’s Bend will remain a neighborhood school. Our teachers and students are excited about the progress that we have made.”

The email subsequently was posted on Facebook by Jill Speering, who represents Neely’s Bend on the Metro Nashville school board.

The school also sent a robo-call to parents announcing that the school might avoid charter conversion and remain with the local district. Brittney Garland, an active member of the PTA at Neely’s Bend Elementary, which feeds into the middle school, even organized a letter-writing campaign to encourage the middle school students to do their best on the pivotal tests. “We’re all just trying to band together and keep that little band of hope,” she explained at the time.

But contacted soon afterward by Chalkbeat, representatives from the Nashville district, the ASD, the Tennessee Department of Education and LEAD confirmed that Neely’s Bend would become a charter school, no matter what this spring’s test scores showed.

ASD officials said recently they were unaware of the confusion, although a Chalkbeat reporter called ASD officials in April to ask about the rumors. “If somebody had any questions about eligibility, no one reached out to the ASD, to the best of my knowledge,” ASD chief of staff Elliot Smalley said last Thursday.

Even so, during the school’s graduation week, teachers still wondered if high scores might save their school from a charter conversion. The scores will be released later this summer.

Amy Frogge, a Nashville school board member and vocal critic of charter schools, noted that, even with unequivocal communication, transitioning a school to state control can be traumatic for teachers, students and their families. “I think it’s vitally important that the ASD provides clearer guidelines for that transition and communicates effectively with the school community,” she told Chalkbeat.

The confusion has laid a rocky foundation for Neely’s Bend administrators, faculty and students who will work, teach and learn in the building when school returns under their new model known as co-location.

The conversion will begin with the fifth-grade class, while grades 6-8 will continue to operate as a traditional school under the purview of Metro Nashville. A new grade will join the charter ranks each year until the entire school is operated by LEAD beginning with the 2018-19 school year.

Michelle Demps, who was tapped from nearby Madison Middle Prep to lead Neely’s Bend Middle Prep in its final years, and Shawn Jackson, the incoming principal of the charter school, say teamwork can make co-location work for both schools. They plan to partner on everything from the necessity of sharing school facilities to protocols of choice such as school discipline policy, daily schedules, and a “fun calendar” of activities to reward students. They also will share a school newsletter.

That’s a lot more overlap than occurred at LEAD’s other two Nashville conversions — Cameron College Prep, which was authorized by the local district and now operates all four middle-school grades, and Brick Church College Prep, also an ASD school, where conversion will be complete beginning next school year.

In Memphis, where the ASD has authorized 22 charter schools, co-locations have been challenging, prompting Shelby County Superintendent Dorsey Hopson to announce earlier this year that the district no longer would allow them. Hopson said co-locations are awkward for district employees who operate in the same building as charter employees but know their jobs eventually will end. He complained that teacher morale and retention is low and that services such as clerical work and professional development often are duplicated.

"We’re not thinking about who’s charter, who’s public."

Demps is attempting to tear down potentially contentious walls before they go up between the two school models. She is incorporating parts of LEAD’s structure into her traditional school, such as “crew,” a type of homeroom where students meet in single-sex groups to talk about matters ranging from academics to personal lives in order to help build relationships. She’s also assigning advisers to students, another idea borrowed from LEAD.

At the start of the school year, all students — both the fifth-graders in the charter school and older students in the traditional setting — will undergo an orientation about the common school culture. “We know you have to build a strong foundation,” Jackson said.

Working and planning together has made community outreach easier for both principals. LEAD has conducted heavy neighborhood canvassing because, while enrollment to ASD charters is mostly restricted to neighborhood residential zones, students in those zones don’t have to attend there.

Jackson recalls one woman asking what the conversion will mean for her two grandsons — one a rising fifth-grader who will attend the charter school, and the other a rising eighth-grader who will continue at the traditional public school, especially because the state has declared Neely’s Bend Middle Prep a failing school. “In that moment, I was really glad that I know what we both stand for; I know the work we’re putting into this,” Jackson said.

Demps said she’s not focusing on her traditional school inevitably being absorbed by the charter school. She tells the parents: “This is about your child. This has very little to do with the politics of education. We just want to have your child have the best education possible.”

“The reality is these are the same kids, coming from the same homes. We’re not thinking about who’s charter, who’s public,” she said. “We’re thinking about what programs and what resources will be best for the kids we serve.”